UMBC’s Google storage assignments are based on affiliation precedence.
If an individual holds multiple affiliations, the highest affiliation listed below determines their storage allocation.
Storage does not stack. Storage is assigned based on the highest affiliation an individual holds, not the total number of affiliations.
Primary Google Storage Tiers
- Emeritus – 25GB: Emeritus individuals retain access similar to current faculty/staff. They receive 25GB of Google storage, with access reviewed every five years. This category is the highest in the affiliation hierarchy.
- Faculty / Staff – 25GB: All actively employed personnel—including faculty, staff, instructors, and equivalent center-based roles—receive 25GB of storage. Pre-hire individuals fall into this tier once fully onboarded.
- Students / Graduate Assistants / Student Staff – 5GB: All active learners and student workers receive 5GB of Google storage. This tier includes undergraduate students, graduate students, graduate assistants, and student staff.
- Alumni – 5GB (if active): Alumni accounts retain 5GB of Google Drive storage as long as they remain active under institutional policy. Email access is indefinite unless otherwise specified.
- Retiree – 0GB (unless Emeritus or Alumni): Retirees do not receive Google storage by default. Those granted Emeritus or who are also considered Alumni inherit the respective tier of those categories.
Please Note: Quotas and Amounts are subject to change based on our cloud storage as a university.