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Spring Cleaning Your Cloud Storage!

Resources and tips on freeing up space for the future

Spring is here, and it's time to tidy up your cloud storage so that you'll be able to be more organized and work more efficiently.


Cleaning up Your Email

Your UMBC Gmail account is directly linked to your cloud storage, meaning any emails, files, or attachments you receive can take up even the smallest amount of your cloud storage space. 

Consider deleting old emails and threads or any emails with large attachments. Also, consider unsubscribing from any unwanted mailing lists. These will help with both freeing up your storage space as well as declutter your inbox.

Remove/Relocate Unnecessary Files 

You may have a lot of old files on your Google Drive that have not been accessed in over a year. Consider sorting your files by date and removing old files you no longer have a use for. If the files are important but not accessed often, consider archiving them on another storage device. 

You can also sort your files by size on Google Drive. You can use this to see what is taking up the most space and remove any large files that are no longer needed. 

Remember, the UMBC Cloud Storage platforms should be used for UMBC-related files and documents, including but not limited to classwork and research. 

Empty your Trash Bin

Once you have gone through and cleared any files and or emails, be sure to empty your trash bin, as files are not fully removed, meaning you won't get back any storage until that bin is emptied. 


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Posted: March 30, 2026, 9:51 AM

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Semesterly Cloud Storage Clean Up Reminder!

Resources on freeing up space for the future

It's that time of the semester, you're finishing finals, wrapping things up, and getting ready for break – BUT WAIT! Before you go, you should clean up your cloud storage space so you will be set for when you come back. 


During the semester, you probably created and used a bunch of documents for your classes that probably won't see the light of day again. Now is a good time to assess whether those documents are worth keeping or trashing to make room for the documents you'll use next semester. 


Check your Google Storage

To see how much storage you're using, click here:

Check my Google Storage Usage


Here are some FAQs and Resources to help free up your cloud storage


Tips and Best Practices for Managing your Cloud Storage


Take Control of Your Google Drive: A Guide to Freeing Up Space


Declutter Your Inbox: A Guide to Cleaning Up Your Email


Cloud Storage Quotas & Changes - UMBC FAQs 


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Posted: December 10, 2025, 10:33 AM

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Graduating Students' Access to UMBC Cloud Storage Services

A guide for new alumni on their cloud storage access

Congratulations on making it this far in your academic career! You've put a lot of hard work into getting this far, and it's almost time to graduate, but before you move on to the next chapter of your career, make sure you take the next steps to ensure you keep any important records from UMBC!


Once you become an alumnus of UMBC, there will be changes to what services you can have access to, primarily Google Suite, Microsoft Suite, and Box. With Microsoft Suite and Box, your access to these services expires 30-90 days after graduation. This means any documents or files you had stored in OneDrive, Office 365, and Box will be deleted if they are not copied or moved to another storage device. 


To maintain access to your UMBC Google Suite, which includes your Google Drive and UMBC Gmail, you will need to sign into your myUMBC account at least once every 12 months.


Note: We strongly recommend that you migrate any important data and have your UMBC mail forwarded to a personal account.


  • Storage: Your Google storage will be restricted to a total of 5GB os space. Please review the resources below to help cut down on you storage usage and assess what should stay on the UMBC cloud before your account is adjusted to the alumni quota limit

  • Migration: For long-term accessibility and data security, please migrate any critical files a personal cloud or storage space


To see how much storage you're using, click here:

Check my Google Storage Usage


Below you will find many resources on how to cut down on cloud storage and manage your files going forward. 


Your Digital Transition: UMBC Alumni Tech Guide


Tips and Best Practices for Managing Your Cloud Storage


Take Control of Your Google Drive: A Guide to Freeing Up Space


Declutter Your Inbox: A Guide to Cleaning Up Your Email


Cloud Storage Quotas & Changes - UMBC FAQs   

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Posted: November 17, 2025, 10:37 AM

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Important Notice: Google Quotas Established

Unlimited Storage is Going Away

The UMBC Division of Information Technology team is taking key steps to continue providing secure accounts and workspaces and ensure your information is protected. Several cloud service providers are phasing out unlimited cloud storage, including Google, Box, and Microsoft.

Google storage has been unlimited for all UMBC accounts for many years, and the amount of data some users have in their accounts has increased drastically. Google no longer provides unlimited cloud storage for higher education users. We must take action to reduce the amount of data we are storing as an institution in Google, and to this end, quotas have been established in Google for all UMBC accounts.

Please note that every effort is being made to ensure existing users in our campus community are not adversely affected by the storage quotas. Your data is important. Existing users have been provided additional space based on their current Google storage use. New UMBC accounts will be given the default quotas below to ensure we remain under our storage limits. To assess your stored data and check your storage usage, visit your Drive storage page.

Key Takeaways
Storage Quotas for Existing Users:
  • Existing users have a cap that allows them 5GB+ headroom.
  • If you are a student with less than 3GB, you are in the 5GB quota group. Faculty and staff are provided a minimum of 25GB.
  • If you currently have 3 - 15 GB, you are in a 25GB quota group.
  • If you have 15 - 90 GB = 100GB quota.
  • If you have 90 - 900GB = 1TB quota.
  • If you have over 900GB = 100TB quota.
  • If you are a member of the 100TB group, you may be contacted by DoIT to determine if Google is the best place to store your data.
  • To assess your stored data and check your storage usage, visit your Drive storage page.
Storage Quotas for New Users:
  • New faculty and staff members will receive a default of 25GB.
  • New students will receive a default of 5GB.
Where does my storage number come from? 
  • Storage is comprised of data in Google Drive, Gmail, and Google Photos.
If you have questions or concerns, please reach out to the Technology Support Center at 410-455-3838 or submit a ticket.
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Posted: September 18, 2024, 9:34 AM

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Panopto Blackboard Integration Updates in December

Instructors are encouraged to copy courses after update

Panopto tool integrations in Blackboard will be updated in late December, as Blackboard support is ending for the current tool integrations.

On December 21st, existing Panopto links in Original and Ultra courses will be migrated to the new Panopto LTI 1.3 integration. We do not expect any system downtime or loss of access to Panopto content with this update.


Spring Courses

***For instructors and students to benefit from the updated tool integration, we recommend that instructors wait to copy Panopto content to their spring courses until this update is completed by 5pm on 12/22.***

Upgraded functionality with LTI 1.3 includes the following features:

Panopto Quiz Grading 

With LTI 1.3, instructors will now be able to select between two grading methods for Panopto quizzes, grading on % viewed or grading on quiz results.

Image 1: After selecting the Panopto Quiz tool and the desired Panopto video in Blackboard, instructors will be prompted to select the grading method for the quiz. 

Course Copy Enhancements

Instructors will now have more flexibility in copying videos between courses. The new Panopto copy process allows instructors to customize video settings and maintain separate data for videos in each course. 


Connect with Instructional Technology

As always, if you have any questions about teaching, learning, and technology at UMBC, please consider the following options:

UMBC is committed to providing a consistent learning experience for everyone. The last day we will support Blackboard Original is December 31, 2024. Please check out our training and support: https://umbc.edu/go/ultra.
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Posted: November 27, 2023, 9:05 AM

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